Admin Assistant - East Ayrshire (Near Dalmellington) up to 24 month contract, salary up to £21,000
North Kyle Wind Farm is the development of 49 turbines in East Ayrshire, with the construction of works being undertaken by award winning civil engineering contractors Jones Bros.
The work consists of the of development of access tracks and crane hard standings.
Rainbow HR are looking to recruit an Admin Assistant which is expected to last for 18- 24 months with a start date around mid-June 2023.
There will be two main compound areas on the site both with admin offices; this role is to oversee the running of one office.
The site sits close to Dalmellington (off the B741 Cumnock Road), you will need your own reliable vehicle to get to and from site each day as the site is not accessible by public transport.
The role of Admin Assistant is a vital one in the operation and has responsibilities including -
- Processing weekly timesheets for site operatives
- Dealing with paperwork from deliveries on COINS system
- Progressing aggregate delivery tickets on COINS system
- Dealing with site paperwork on Pansophy system
- Checking and maintaining stock levels for site PPE, stationery etc
NB - training will be given on all aspects of the role and systems currently in place; therefore knowledge of COINS or Pansophy system is not required..
Essential skills -
- Experience of Microsoft Outlook
- Experience of Microsoft Excel
- Good communicator
This role would someone who is motivated, keen to learn and is capable of working on their own initiative in a proactive manner.
It would be helpful if candidates have experience of
- Processing orders on computer system (training given)
- Using additional packages in Microsoft Office, e.g. PowerPoint
The position reports to the Office Manager who in turn assists the Contract Manager and Project Manager and works closely with the site team to ensure the smooth running of the office.
The site is made up of a large number of Portakabins® which are co-located with other companies. There is plenty of free parking and the site has kitchen facilities, the nearest shop is 10 minutes by car.
You need to be comfortable working on a mainly male construction site and be able to work on your own initiative. Training and support will be given by the Office Manager who is based part time on site.
This role would suit a receptionist / admin person who is keen to develop their admin skills along with escaping the usual office-based routine and would find working on a site an exciting experience. There is a great team spirit and a sense of pride in working collaboratively to see the construction of the wind farm become a reality.
The site is open from 7am to 6pm Monday – Friday and there will be some flexibility around the days and hours of work. Core working hours for admin are around 8/8.30 to 5/5.30 Monday to Friday. Due to timesheet processing working on a Friday is a requirement. This role is a full office-based position, there is no work from home opportunity and pays circa £21,000 (depending on experience).