A role with a difference!
Rainbow HR is working with a client to recruit an Admin Assistant, the expectation is the role will last for 12 months, with a start date in March and will be based near Sanquar/Kirconnel (South West Scotland).
NB - You will need your own reliable vehicle to get to and from site each day as the location is not accessible by public transport. The role of Admin Assistant is a vital one in the site operation and has responsibilities including –
• Processing weekly timesheets for staff
• Processing paperwork from deliveries on COINS system
• Checking and progressing delivery tickets on COINS system
• Dealing with site paperwork on Pansophy system
• Checking and maintaining stock levels for site PPE, stationery etc
• Setting up of meeting rooms, dealing with refreshments
• Greeting and booking on if visitors
Training will be given on all aspects of the role and systems currently in place; therefore, knowledge of COINS or Pansophy system is not required, however it is essential you have a willingness to learn new systems.
Essential -
• Experience of Microsoft Word, Outlook, and Excel
• Comfortable learning new IT systems
• Excellent communicator
• Reliable
• Able to work on own initiative
The role would someone who is motivated, keen to learn and is capable of working in a proactive manner, often on their own initiative.
It would be helpful if you have experience of
• Processing orders on a computer system
• Using additional packages in Microsoft Office, e.g., PowerPoint
The position reports to the Office Manager, who in turn assists the Contract Manager and Project Manager and works closely with the site team to ensure the smooth running of the offices.
The site is made up of a large number of portable offices which are co-located with other companies. There is plenty of free parking and the site has kitchen facilities with cooking appliances such as air fryer, grills, toasters and combination microwaves.
You need to be comfortable working on a mainly male construction site and be able to work on your own initiative. Training and support will be provided by the Office Manager who will be based part time on site.
This role would suit a receptionist / admin person who is keen to develop their admin skills along with escaping the usual office-based routine and would find working on a site an exciting experience. There is a great team spirit and a sense of pride in working collaboratively to see the construction project become a reality.
Core working hours for admin are around 8/8.30amto 5/5.30pm Monday to Friday, and there can be some flexibility around the days and hours of work.
NB - Due to timesheet processing working on a Friday is a requirement.
The role is a full office-based position, there is no work from home opportunity and pays circa £26,000 (depending on experience).
In the first instance please send your CV to
